I’m a big fan of your work for [Company Name]. Here are the key seven areas to consider when writing your event … via GIPHY. Quick tip before we get started: notice how we said email address, not account? Free Event Management Software for Planners and Properties. An event planning template is an important document used by non-professional and professional event managers alike. It looks more professional and it less likely to be flagged. Keep your email provider happy is to start out sending only one or two emails per day, every day. They are a great way to get the word out about your event to customers, leads & contacts and can help drive ticket sales and get attendees through the door. Now is not the time to be overly formal or polite. Take five minutes to review the company’s event calendar for the year. Accounts with unusual behavior (like sending out dozens of emails every day at the same time) get shut down pretty quickly. Mastering the skill of making a good event proposal sample will make you a front-runner in the event planning competition. This thorough template can guide your planning process and provide a summary of tasks to accomplish during an event.Download Event Planne… The best move a successful event planner can make to grab the attention of prospective clients is presenting an effective and comprehensive event proposal template. Following is an event planning checklist template in the form of a mind map. Understanding the needs of today’s meeting planner, Microsoft Office offers a free event planning templates downloads page. However, if you are planning an event for your company, let's say a nice dinner with your employees, you can use this professional event registration PDF template to highly ease your process of organizing this event. If you’re interested, please feel free to schedule a quick phone call with me here . Yet we often still dash off email messages without giving much thought to their structure or content, hoping that our recipient will give it their full attention and the benefit of the doubt. Of course when choosing any event plan template you must first determine what it is you want the event planning template to do for you. If yes, please follow this link to schedule a quick 5 minute phone call with me this week or next to continue the conversation. Even though there is no “one size fits all” for everyone to follow, there are some basic guidelines one can use when drafting an event planning checklist. 2020 Calendar PowerPoint Template. But as long as you take the precautions listed here you’ll be fine. Event planners have a lot on their plate. 5 Steps Vertical Banners Timeline Template. The irony is, even with so many productivity tools for every task out there, collaboration in event planning still involves email communication. And even if they don’t, it’s still a good way to prove you actually did meet them and aren’t trying any sneaky tactics on them. They mentioned you were looking for an experienced event planner for your upcoming [event type] and said we should connect. Particularly if it’s unexpected or from someone you don’t know? Only use this approach if you really mean what you’re saying. Email is pretty much an unavoidable part of working life. A checklist can make a big difference when it comes to planning an event. The event planning template below is a rough guide to give you somewhere to start. The purpose of the welcome email series is to introduce a potential client to your company and service, solve a problem they have, share content that is relevant to their event planning process, as well as highlight why they should book you. I’ve collected 19 inspiring event invitation email template examples to help you come up with your own event email template, content and design. While there is no ‘perfect’ email formula, it is possible to follow some general best practice when drafting these common types of communication, following a certain structure and including elements that are proven to work. In our event planning 101 toolkit (which you can download at the bottom of this page) we include a copy of a free event planning template. Event invitation email template. The majority of ticket sales tend to happen right after the announcement or right before the event. Thanks! While creating the email invite reminder, make sure you add value propositions and important details in bulleted points or lists. If so, I’d love to connect soon. The only emails that get great results are well thought through, tested, optimised and improved upon. Event planning template is useful to keep all the event planning stages and processes under control and monitor the accomplishment of all important tasks. If so, I’d love the opportunity to collaborate! Diagram events, wow attendees, and win clients with free planning tools. Collaborative event sales software that increases qualified leads and drives direct revenue. It doesn’t cover everything – one guide never could – but it will give you the basics. Messed up formatting leaves a bad taste in everyone’s mouths. Having worked in the conference industry for several years before joining Eventbrite, I’ve sent thousands of speaker invitations, marketing emails, media partnership proposals and press releases, learning all the time. Refer to our Privacy Policy or contact us at privacy@cvent.com for more details. If you’re still figuring out if it’s time to diversify and grow your event planning business, make sure to keep collecting referrals as you go and maybe even dip your toes into some strategic partnership marketing tactics while you decide what to do next. In this email, you thank your guests for coming to your event and also ask them for feedback in order to make future events even better the next time. You can also reference mutual connections on sites like LinkedIn or Facebook. In fact according to a report by Radicati there are now over 4.1 billion email accounts (that’s two thirds of the global population!) If you’re messaging a private event client, focus on who referred you and specifically why you love them (maybe they’re your neighbor you love waving hello to or a friend who bakes the best banana muffins) to bond you two together right out the gate. The Best Email Invitation Templates for Event Planners, 7 Email Templates To Sell Out Your Next Event, Email Marketing for Events: Everything You Need to Know. Knowing this, we pulled together our most useful free event planning templates, checklists, workflows, planning, and strategy cheat sheets to help you plan all elements of your event project. It serves us for multiple purposes. I love the [things you love] and how you [specific detail about their work that proves you actually know it and – if you can work it in – show off a bit of industry knowledge]. As planners, we live and die by our email inboxes. By clicking 'Sign Up', you consent to allow Social Tables to store and process the personal information submitted above to provide you the content requested. Short, sweet, and personal ones help reassure the reader that you’re a person and not a computer program. Timelines & Planning. An email reminder for an event is perfect when it is simple, along with a touch of professionalism. It explains who you are, what you do, how you know them (even without really “knowing them”), why you’re emailing them specifically, and what next steps are needed to get the ball rolling. Collaborative event management software that saves time, boosts revenue and drives loyalty. It’s a popular sales technique that helps the person you’re speaking with relate to you because it feels like you’re literally speaking the language. This is especially true if you’re trying to contact busy corporate clients who might just skim the message. This list of examples thoroughly breaks down the email marketing tactics that companies use to effectively supplement their overall event strategy.. Be it a conference, seminar, trade show, workshop, corporate meeting, company or private party, or any other event, with GanttPRO, you start planning right away. This event plan template includes areas where you can list strategic elements such as objectives, target audience, and messaging as well as logistical details such as catering, programming, and audio-visual requirements. Therefore, an event planner template will greatly help you get started in identifying all of the details you need to consider for planning the event and also an indication of the timelines involved with your event planning process. Most people spend a large part of their day sending, reading and filing emails. Reaching out to someone you’ve lost touch with can feel a little nerve wracking but they might be genuinely surprised and delighted to hear from you, so it’s definitely worth a try. From event type to event size, there is an endless number of factors that change one event from the next. An event manager or anyone who is planning an event has a lot of responsibilities to deal with during the planning process. If you don’t have one you already love, try any of these highly rated appointment scheduling apps. and over 108.7 billion business emails were sent and received per day. What’s also great about this template is how the event’s branding has been aligned with the email design through color. Even if you don’t get a response right away, you can build relationships over time by congratulating them on promotions, new investment funds, or upcoming product launches as soon as they’re announced. Even if you took your event planning business name to another provider you’d still have issues getting a message through to your normal, everyday contacts and – heaven forbid – your existing clients. Reference their top competitor, a popular event for their industry, a blog or social media post they recently published, or a niche influencer you both follow on LinkedIn to give your message an even more personal feel to it. You mentioned [refer to conversation] – do you still need any help with this? Customize everything from the moment a new event is submitted to your team’s execution, and the big day itself. Start creating your own event email from a free email template here. What makes an email exceptional? Referring to a specific piece of information about your last encounter will help them remember you. If you want to save your time in this process, we can help you with our ready-to-use event templates that include all sorts of event task documentation. My name is [Your Name], I’m an experienced event planner who specializes in [event type or event niche most relevant to recipient]. Ready to use email to stack your event planning roster with awesome clients who have even more awesome budgets? An event planning checklist is one of the most important pieces of planning any event, and yet most event planners never seem to get it right. Empty flattery is socially frowned upon but a laser focused compliment backed up with a demonstration of your advanced knowledge in this specific niche is pro level cold email mastery. Include your pictur, diversify and grow your event planning business, ← Friday Finds: How to Manage 20+ Common Dietary Restrictions for Specialty Event Catering, Tips Tuesday: 33 Soothing Ways Event Planners Can Relax & Recharge →, Do Not Sell My Personal Information (CCPA Required). Approach this communication from the mindset of how you can best serve this person and you can’t go wrong. An event planning checklist will help you and your team keep track of things they need to take care of and execute things flawlessly. New Email Template For Event Planners The classy email template’s design is one of the reasons to draw traffic on your website along with various Call To Action buttons in the layout. Event planning worksheet For an international conference, for example, you will need a list of office supplies, such as pens, pencils, sharpeners, scissors, paper and notebooks. Like event planning checklists there are many event planning templates for you to choose. But no matter how well you know each other (if at all) there are plenty of ways to land their business. I hope you’ve been well the past [time frame since you last spoke]. event marketing email marketing Email email template email design about the author Christina R. Green is a digital storyteller and writer for associations and businesses, including journals such as the Midwestern Society of Association Executive's magazine and industry blogs. All Rights Reserved. There are many ways you can benefit from attention-grabbing email signatures for event planning: Image courtesy of free-stock-illustration. Just download them here…. Reply. However, you can still save time by using a template for each one. Use that to determine how to write the body of the message. Drive more ticket sales with these event email templates written by the experts at MailChimp. Takeaway: Event details come first. Thank you & feedback - this email is sent a couple of days after the event ends. Event invite campaigns are an incredibly important part of your event promotion and planning. Or, if you’re focused on private events, check out their social media ahead of time to put a face to the name. With each email template you’ll get both a version with detailed notes explaining the best practice behind the wording and structure; and then a clean sample you can edit, copy and paste straight into your chosen email client. Do you give that level of attention to every email you receive? Use these strategies for maximizing open and response rates on the first try and keeping your event planning business email address from getting labeled as spam. Whether planning a company social, juggling multiple calendars or coordinating the next big sales meeting, event planning could be a meaty part of daily admin life. If you send a lot of emails that bounce back (for whatever reason), it could also get your email address banned. The landing page makes it easy to track how effective your emails are and provide additional details that are tailored to their needs. Next event - if the event you’re organizing has more than one edition. Seamlessly manage and optimize group sales performance across your entire portfolio. The ways to use an email signature in event planning. Please let me know either way. Other than just saving you time and money, these files will also enable you to make the necessary changes to your plan with ease. As an event planner, it is more important than ever to know how to write an event planning proposal in order to get the attention of all clients looking for qualified and professional event planners. Experian found that 72% of email marketers who use animated GIFs have higher conversion rates, compared to bulk emails to the same customers.. Don’t risk burning a potential event planning client lead just because you didn’t have time to type “Sarah”. Eight Weeks Plan Timeline Template for PowerPoint. So, for our first email template edition, we’re covering event planning—find your situation below and tweak the template to your liking. Keep a running checklist, schedule volunteers, book speakers, secure vendors, identify possible venues and so much more. Monday Motivation: Event Planning Email Outreach Templates & Tips That Actually Work, stamp offers a free version that looks great and can be customized. So run each contact through an app like VoilaNorbert or Hunter.io before you hit send. If you have a personal connection to the brand (you’ve used their product, their viral video made your day, you like their style), use that as your “how you know them”. So just make outreach a habit, no matter when you have to do it. From supplier research to sending invitations, track people in charge of each phase of the process, deadlines, quotations and logistics. In this busy world and event planning business, you have made a list of your items that should be organized in a good way. We’re touching base with everyone including our … It’s best to start your marketing with people who have been to previous editions first. Text & Tables. Timelines & Planning. Even if you don’t have a single person in common (in the physical or digital realms), pull from shared interests, hobbies, or hometowns – pretty much anything you might have in common will do. So, the next time you want to plan any event, it might just be best to use these sample templates. Yes, you might have better luck reaching someone and getting a response if you email them Tuesday morning or Wednesday afternoon. Planning them always helps to gain perfection in the final result. The point of your email should be to get their attention, see if they need you, and (assuming they do) get to the next step sooner than later. Include your picture, email address, phone number, and a link to your website. Tobi on December 28, 2017 at 10:29 am The quality of your subject line determines whether your email gets opened or trashed. Event email example #2: The GIF genius: China Chilcano You’re not seeing GIFs everywhere because they’re trendy: You’re seeing them because they work. In increase email open rates, make sure to set up resending the email campaign to non-openers, using different subject line.. What 19 Event Invitation Email Templates Can Teach You. These tips and examples for experienced event planners should give you greater insight into building relationships, winning contracts, and networking online. Email is pretty much an unavoidable part of working life. Highlighted Event Timeline PowerPoint Template. Get all the support you want for your events because we know hospitality matters. Quick tip before we get started: notice how we said email address, not account? GanttPRO event planning templates offer a predefined structure for a variety of events. You can make all list of events with the help of these planning colored calendars. That’s a whole lot of noise you need to cut through in order to get your message across and get the response you want. In which case, make sure you’re using a photo that looks like the you they initially shook hands with. 91% of people check their email every day. The best way to do that is to start with a single sentence intro (who you are, what you do, why you thought to connect) and follow it up with a specific question. Your approach should always be based on the relationship you have with the recipient. How to Write Better Event Emails. These killer email tracking tools for event planners will help you improve your strategy right away. Remember me from [how you know each other]? Describing your tasks minutely creates a perfect roadmap for event management. They may even suggest another address that’s more up to date. If you suspect they might be in a rush, make sure you bold the title “event planner” and the CTA to help make it stand out. Wisestamp offers a free version that looks great and can be customized. Make sure the photo in your email signature and account profile are up to date so that you’re recognizable. Increase it by two or three messages per day every other week until you’ve reached your goal. If you are looking to save time and effort this bundle of … Planning an event or party is a very hard and daunting task which needs constant attention to detail. If you are a professional event planner then the event planning template can do a lot for you. If you walked up this person in their office, what would you say to them? Not sure if you remember me from [Event] but I’m [First Name], the owner of [Event Planning Company Name]. This can serve as your embedded link. Unless you’ve majorly changed your appearance since you first met. But to stand out in an event-goer's noisy inbox, your event emails need to be concise and compelling. If your first conversation was more about personal lives than professional ones, go ahead and still follow up about their kid’s soccer game or their recent pet adoption. If you don’t, you run the risk of getting your email account flagged for spam. For example, asking them if they need someone to plan their events is too general but asking if they need an experienced event planner to create a strategy for next year’s annual roadshow proves that you’re interested in more than just hustling up new business anywhere you can find it. Are you looking for an experienced event planner to join the team soon? Overall, the templates are standard for any event planning… For each task, identify who is responsible, required actions, and deadlines. Just make sure each sentence you write within the template is entirely unique to the recipient and that you vary the time of day you send each one. For example, ‘send email invites’ would not include ‘defining the target audiences,’ or ‘create the event design and communication templates,’ which are both separate tasks. In fact according to a report by Radicati there are now over 4.1 billion email accounts (that’s two thirds of the global population!) Most people spend a large part of their day sending, reading and filing emails. Starting off with how you two are connected sets the tone and, because it will show up in their email preview, prevent your message from being trashed if they don’t recognize the address. Then let them know you’re contacting them about event planning services. But the data surrounding these claims doesn’t account for the scheduling habits of individual professions, variations by industry, or the average age range of the recipient. Since the goal of sending an event invitation email is to encourage a person to register, the key information about an event should be emphasised. If you are not, but simply having to organize an event socially or formally, then you will find such template working for you too. Now that I have more experience as an event planner, I’m looking to expand my portfolio and find ways to help people I like achieve their marketing/sales goals. This template keeps the reader focused on the relationship by balancing personal topics with professional ones. Or two emails per day short, sweet, and win clients with free planning tools to... To conversation ] – do you still need any help with this computer program start your marketing with people make! Planner for your upcoming [ event type ] and said we should.. Makes it easy to track how effective your emails are and provide details... Touch of professionalism doesn’t cover everything – one guide never could – but it will you. 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